Page 247 - IRSEM_Main Book

(d) Measurement books shall be sent from one Office to another in the
personal custody of a responsible person.

(e) Completed measurement books and those not in use although not
completely exhausted, shall if they are no longer required, be sent to the Sr
Divisional Signal and Telecommunication Engineer/Dy Chief Signal and
Telecommunication Engineer to be filed in his Office.

(f) If a measurement book is lost, immediately after the loss is discovered, the
matter shall be reported to the Sr Divisional Signal and Telecommunication
Engineer Dy Chief Signal and Telecommunication Engineer, who will obtain
sanction to write off the book from the registers of Measurement Books.

10.3.3 Recording Measurements

(a) Every entry in a measurement book shall be commenced with a Statement
as to how it is to be billed. The instructions for recording measurements
contained in Annexure: 10-A1 shall be followed.

(b) The pages of every measurement book shall be machine numbered, no
page on any account shall be torn out, nor shall any entry be erased or
defaced so as to be illegible.

(c) Entries shall be recorded continuously in the measurement book. No blank
pages shall be left. Any page left blank inadvertently shall be cancelled by
diagonal lines drawn across the pages, the cancellation being attested.

(d) When any measurements are cancelled, the cancellation shall be
supported by the initials with date of the Officer ordering the cancellation or
by the Official who made the measurements. The reasons for cancellation
shall be recorded.

(e) Should it be found necessary to make any additions to measurements
already taken owing to omission at the time of the measurements, such
additions shall be detailed in a subsequent page of the book, giving
reference to the page containing the original measurements and explaining
the reasons for the same.

(f) Entries of the measurements shall be made direct into the measurement
book at the site of the work in the presence of the contractor or his agent.
The copying of entries from a rough note book or other record is forbidden.

(g) The Contractor or his authorised agent shall be present at the time of all on
account and 'final' measurements and should sign the measurements
recorded in the measurement book as acknowledgement of his acceptance
of the accuracy of the measurements and the classification of materials.
The contractor shall be given due notice of the time and date on which the
measurements are to be taken. Failing his attendance, the work may be
measured up in his absence and such measurements shall not
withstanding such absence, be binding upon him whether or not be shall
have signed the measurement book provided that any objection to any
measurement that is made by him in writing within seven days of the date
of such measurements shall be duly investigated and considered.

Chapter 10: Contracts for Works Page 213 of 535