Page 243 - IRSEM_Main Book

(e) Amendments when considered necessary to any para, clause or items of
the regulations for tenders and contract, the general conditions of contract,
the specifications for materials and works and the schedule of rates shall
be authorised solely by the Principal Chief Signal and Telecommunication
Engineer and intimated to the Executive Officers and supervisors who shall
acknowledge receipt of the same.

Note: Where ever schedule of Rates is available, the same shall be adopted.
Quantities shall be arrived at after site survey and as per plans, drawings issued.

Section 2: Tenders/E-Tenders

10.2.1 Calling for Tenders: Tenders/e-Tenders may be invited for any of the works
required to be carried out under contract. When calling for tenders for works,
the provisions contained in para 1211E of Engineering code shall be observed.
Tenders may be invited by the Sr Divisional Signal and Telecommunication
Engineer, Deputy Chief Signal and Telecommunication Engineer/Construction,
Divisional Railway Manager or the Chief Signal and Telecommunication
Engineer depending on the contract value or works (s) according to the
procedure that may be prescribed by the Administration for the purpose. The
common methods of obtaining tenders are by advertisement (Open Tenders),
by direct invitation to a limited number of contractors (Limited Tender) and in
exceptional cases by invitation to one contractor (Single Tender).

10.2.2 Tender Notices/e-Tender Notices

(a) Notice for inviting tenders (NIT) shall be in the Format prescribed by the
Administration and shall embody the stipulations contained in para 1239E.

(b) When open tenders are invited, Tender Notices shall be available for
participation for all subject to eligibility criteria mentioned. In addition, if so
prescribed by the Administration, tender notices shall be published in the
newspapers on the approved list of the Government of India, and/or on
official web portal for on line tendering, it being left to the authority inviting
enders to select the newspapers and the number of insertions for this
purpose.

10.2.3 Tender Forms: Tender forms shall embody the contents of the contract document
either directly or by reference. Documents pertaining to Technical & financial
eligibility criteria if any and special conditions should also be available. Tender
forms shall be down loaded from the official web portal by paying prescribed
fees on line by the tenderers. Tenderers shall be required to submit evidence
regarding their financial status, previous experience and ability to execute the
works and an authorised copy of the Income Tax clearance Certificate along
with other documents mentioned in Tender Notice, at the time of submitting
their bid online without which their tenders shall not be considered.

10.2.4 Drawings and Specifications

(a) Unless otherwise agreed to specifically, the execution of works and supply
of materials on contract shall be according to the Railway's Drawings and
the Specifications.

Chapter 10: Contracts for Works Page 209 of 535