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Chapter 10: Contracts for Works

Section 1: General

10.1.1 Code References for Contracts: The procedure and rules for the calling for
tenders and entering into contracts for execution of works and supply of
materials are contained in Chapter XII of the Indian Railway Code for the
Engineering Department and Chapters III, IV and VII of the Indian Railway
Code for the Stores Department.

10.1.2 Basis for Inviting Tenders and Entering into Contracts

(a) Tender schedules shall be prepared keeping in view scope of work, tentative
drawing issued, existing installation and after careful site survey. Where ever
feasibile, works shall be dovetailed to avoid infructuous expenditure uniformity
of equipment in a section/division shall be kept in view.

(b) The documents which form a contract are as follows:

(i) Instructions to parties tendering,

(ii) Tender form, if any,

(iii) Specifications − Standard and special,

(iv) Schedule of items and quantities, rates, etc.

(v) Conditions of contract − General and Special,

(vi) Agreement Form,

(vii) Scope of the work, Time scales,

(viii) Location particulars of the work, Equipment details in case of Annual
maintenance contract (if any).

Note: Items above shall be comprehensive and explicit so that there is the least
possibility of conflicting, even differing, interpretations being placed on the
intentions of the contract.

(c) Each Sr Divisional Signal and Telecommunication Engineer shall be in
possession of copies of items mentioned in Para 10.1.2(b) and acquaint
himself with the provisions contained therein. SSE/JE (Signal) may be
supplied with copies of these where necessary.

(d) Copies of items mentioned at Paras 10.1.2(b) shall be available in the Office
of the concerned Chief Signal and Telecommunication Engineer/Construction/
Projects and the Senior Divisional Signal and Telecommunication Engineer/
Deputy Chief Signal and Telecommunication Engineer/Field unit for information
to contractors who shall be advised to make themselves conversant with the
provisions contained therein before tendering for works or supply of materials.
This information may be given in Electronic Form for e-Tenders.

Chapter 10: Contracts for Works Page 208 of 535