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(b) An endorsement shall be made at the end of Assistant/Divisional Signal and
Telecommunication Engineer's abstract in the measurement book under the
signature of Sr. Divisional Signal and Telecommunication Engineer/Dy. Chief
Signal and Telecommunication Engineer giving reference to the particulars
of the bill passed.

(c) RTGS/NEFT mandate form shall be obtained from contractor for enabling
electronic payments.

(d) The Railway Administration may lay down a time schedule for preparation
and checking of bills.

10.3.10 Bill Registers

The Sr. Divisional Signal and Telecommunication Engineer's/Dy. Chief Signal
and Telecommunication Engineer’s Office shall maintain Bill Registers in which
all bills prepared in their office shall be recorded. The Register shall be kept
upto date and complete information with reference to agreements, work
orders, abstracts in measurement books and amounts.

10.3.11 Disputes with Contractors

Every effort must be made to ensure supply of drawings, handing over of site,
deputing of staff for supervision, materials (if any), budget for work, Timely
payments to contractor, to avoid disputes with the contractor.

(a) On the completion of every work, 'No claims certificate' shall be obtained
from the Contractor according to the relevant clause or clauses in the
condition of contract. Every month or when 'on account' bills are made out,
the contractor shall be instructed to submit a list of outstanding claims, if any.

(b) If there is any likelihood of a dispute with a contractor, all documents,
measurements and letters bearing on the case shall be at once collected
and stored in safe custody with the officer responsible for the case. In all
such cases care shall be taken to commence all correspondence with the
contractor with head line 'without prejudice'. The contractor shall be
instructed to submit complete details of his claims in writing with a
certificate to the effect that these are final.

(c) In spite of all reasonable efforts as per agreement, if the contractor refuses
to sign the final contract certificate, the final contract certificate shall be
forwarded to the Accounts Officer to make payment. The contractor may
accept payment, if he wishes under protest.

(d) Disputes arising out of the contract for a work, between the contractor on
the one hand and the Railway Administration on the other, shall be referred
for arbitration in accordance with the relevant clause in the General
Conditions of Contract.

Chapter 10: Contracts for Works Page 216 of 535