Page 252 - IRSEM_Main Book

Para No. 10.3.1, 10.3.2(a), 10.3.3(a) Annexure: 10-A1

Instructions for Recording Measurements

1. The measurement book is the basis of all accounts of quantities of work done by contract
and shall be so kept that the transactions may be readily traceable into the accounts by
the entry of the number and date of bill in this book when the bill has been prepared and
the entry of the number and page if the measurements affected shall then be crossed red
ink diagonally thus

2. All measurements are to be taken down in ink in this book and in no others. The
description of work must be lucid so as to admit of easy identification and check .The
measurements shall show the quantities of work done as par last measurement and the
total to date. A reference to the pages of the measurement book, where the previous
measurements are to be found, also be given.

3. No erasures are allowed. If a mistake is made, the wrong wordings or figures shall be
neatly scored out and correct entries made. Every such correction shall be initialled.

4. For large works, a separate measurement book may be specially set apart, or if found
convenient, even two or more books may be set apart for different classes of works.

5. The measurements book must be looked upon as important records; they shall be
carefully checked by the Engineer-in-charge to set that they are kept up as complete
records of each kind of work done for which certificates have been granted. The eventual
return of all books to the Sr Divisional Signal and Telecommunication Engineer's Office or
Dy. Chief signal and Telecom Engineer’s office for record shall be insisted upon.

6. Whenever an Divisional/Assistant Signal and Telecommunication Engineer is required to
submit his measurement book to the Sr Divisional Signal and Telecommunication
Engineer's Office or Dy. Chief signal and Telecom Engineer’s office a Second book may be
provided for his use where necessary.

7. Whenever progress on a work is reported in lump sum quantities under sub-heads of
works, the number and page of the measurement books shall invariably be quoted.

8. It will be found convenient to keep the measurement relating to one work together and to
effect this, the number of pages likely to be wanted for a work for sub-head shall be
estimated and set apart for the purpose of recording the measurements consecutively.

Chapter 10: Contracts for Works Page 218 of 535