Page 139 - IRSEM_Main Book

Section 11: Requisitions

6.11.1 Preparation of Requisitions: The following instructions shall be observed in
the preparation of requisitions:

(a) Separate requisitions shall be prepared for each item of material. Requisition
for stock items shall be prepared in Form No. S. 1313 and for Non-Stock
items in Form No. S.1302 (sample at Annexure: 6-A7).

(b) Nomenclature, price list Nos. and other references shall be correctly
reproduced, in the case of special and non-standard items, description with
complete specifications and drawings shall be given.

(c) Blank space, if any, below the last item shall be crossed.

(d) The designation of the consignee shall be written in full. No code
abbreviations shall be given.

(e) The head chargeable shall be entered on all the requisitions.

(f) The requisition for materials for different sanctioned works and revenue
maintenance shall be distinguished by a mark or a code letter, as laid down
by the Stores Department.

(g) In the case of sanctioned works, the number of estimate and the reference
of the sanctioning authority shall be given clearly.

(h) The quantity of each material shall be given in correct units in words and
figures. Corrections, if any, shall be initialed.

Requisition may be submitted in Electronic form (where available).

(i) Availability of funds shall be certified by the Sr. DSTE/Dy. CSTE incharge of
the work.

6.11.2 Requisitioning of Materials

(a) All materials and equipment shall normally be indented in accordance with
Indian Railways Standard Drawings and specification. Where any such drawing
or specification number is quoted, the latest alteration number as on the date
of purchase will automatically apply. For items for which an I.R.S. specification
does not exist, an appropriate specification shall be quoted.

(b) No alteration or modification to or deviation from I.R.S. drawings shall be
permitted without the specific sanctions in writing of the PCSTE. In the case
of deviations having been decided upon before the placing of an order, the
indenting authority concerned shall quote such sanction in the order for
procurement.

Chapter 6: Signalling Stores and Accountal Page 111 of 535