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Section 8: Stores Obtained for Works including Special

Revenue Works

6.8.1 Requisitioning: Materials for specific works shall not ordinarily be requisitioned,
unless the estimate of the work has been sanctioned by the competent authority
and funds have been allotted.

(a) Requisitions for materials shall show the name and particulars of the estimate
and sanctioning authority for the work.

(b) Advance procurement of stores may be authorised by the PCSTE or Sr.
DSTE or Dy. CSTE incharge of the work for long lead vital materials such as
relays, cables, point machines, block instruments, etc. which are required for
the next three years, and which have to be specially arranged or have to be
imported. In such cases, the indents may be placed as soon as a Work
appears in the Final Works Programme. These indents shall be prepared on
the basis of realistic estimate of quantities of materials and subject to prior
scrutiny by Finance Branch in respect of reasonableness of the quantity of
materials indented. The PCSTE or Sr. DSTE or Dy. CSTE incharge of the
work, shall certify the quantities of materials indented for each work. Indents
shall specify the delivery schedule for the next three years and funds shall
be arranged according to the delivery schedule.

(c) The materials on receipt shall be either utilized on the work or if this is not
immediately possible, stored carefully.

6.8.2 Materials-at-Site Account: The material received for Works detailed in Para
6.8.1 above, if not used up immediately, shall be kept at debit of a numerical
account of Materials-at-site of the particular work. Detailed instructions in regard
to maintenance of accounts for Works estimated to cost less than Rs. 1 lakh
and more than Rs. 1 lakh are contained in Chapter XIV of Engineering Code
(extracts at Annexure: 6-A4).

Section 9: Daily Material Transactions

6.9.1 Daily Material Transactions Register (DMTR)

(a) A Daily Material Transaction Register shall be maintained by each SSE
(Signal)/incharge or SSE(Signal)/(Stores), where specifically posted similar
to Annexure: 6-A5.

(b) All receipts and issue of Stores pending their transfer to their appropriate
Ledgers shall be entered in this Register.

(c) The Register shall be written up daily. A line shall be drawn across both
pages under the last entry of each date to prevent subsequent entries being
made.

(d) There shall be no direct posting of materials in Ledgers from Challan. All
transactions shall first be shown in the Daily Material Transaction Register.

(e) The dates shall be the same in both Ledger and the Register.

Chapter 6: Signalling Stores and Accountal Page 109 of 535