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(f) Issues of materials from outside stocks will be recorded by the SSE(Signal)/
incharge or SSE(Signal)/(Stores) in their line note books first. These entries
will then be transferred to the Daily Material Transaction Register. The date
of entry in the Daily Material Transaction Register shall be recorded on the
note book.

(g) The SSE(Signal)/incharge or SSE(Signal)/(Stores) are personally responsible
for all the Stores in their custody and shall satisfy themselves that the Daily
Material Transaction Register and the Ledgers are being correctly posted.
They shall initial the Daily Material Transaction Register at least once a week
in token of having verified the entries thereof.

Section 10: Returned Stores

6.10.1 Instructions: Instructions regarding returned stores are contained in Chapter
XVI of the Indian Railway Code for Stores Department (relevant extracts at
Annexure: 6-A6).

6.10.2 Dispatch of Spare, Second Hand and Scrap Materials

(a) Spare and second hand materials sent to Stores Depot shall be carefully
loaded to avoid loss or breakage.

(b) Material complete but having pins badly worn out and not sufficiently good to
be considered second hand, shall be entered up as serviceable scrap and
their approximate weight shall be stated. If parts are missing, full details
shall be given.

(c) In the case of Signals, height, Type, & condition of post and fittings shall be
stated.

(d) All cast iron, steel, brass, zinc, copper and lead scrap shall be collected from
Sections regularly and sent to Stores Depot, with description and approximate
weight.

(e) Empties such as tins, drums kegs, barrels and cement bags shall be
accounted for along with the materials contained in them and shown in the
Returns. They shall not be held longer than necessary and shall be returned
to Stores Depot for disposal.

6.10.3 Credit for “Returned Stores”

(a) The credit value allowed in the estimate for the returned Stores which are
not likely to be required again shall be kept within the figure likely to be
realised for it as an obsolete material or as scrap.

(b) For materials likely to be used again, after return credit value proportionate
to its further life may, however, be provided in the estimate. The normal life
of some of the Signalling equipments as laid down in para 219 of the Indian
Railway Financial Code shall be followed.

Chapter 6: Signalling Stores and Accountal Page 110 of 535