Page 205 - IRSEM_Main Book

Section 5: Maintenance of Drawings, Specifications and Book
of Reference

8.5.1 Folders for Drawings

(a) Typical drawings, plans of working installations and specifications should be
maintained in a book form separately bound in suitable folders.

(b) Where Soft Copies are maintained, they shall be securely stored Division
Wise, Section wise, Sub section wise, Station wise, with Version number. A
secured Computer server with UPS back up & Data back up shall be utilised
for such storage.

(c) Standard Drawings and Plans of working Installations - Railway should
publish lists of standard drawing as also lists of plans of working
installations for the information of the staff. Addenda and Corrigenda slips
should be issued to these lists regularly once in six months incorporating
particulars of drawings and plans issued, modified or cancelled.

(d) Accountal: Accountal of Books of Reference and their Addenda & Corrigenda
shall be maintained in the same way as tools and plant items.

8.5.2 Responsibility

(a) All officials to whom books of reference have been supplied shall be
responsible for:

(i) Their safe custody and good order.

(ii) Pasting of all addenda and corrigenda slips promptly and seeing that
these are up-to-date to the last slip as modified from time-to-time.

(iii) Returning of all books issued to them for personal use prior to retirement.

(b) Each JE/SSE (Signal) shall be responsible to see that

(i) The standard drawings and plans of working installations are properly
maintained and kept up-to-date in respect of new drawings issued and
old ones cancelled;

(ii) The staff working under him understand and carry out work in accordance
with standard drawings and plans of working installations. Any mistake
in drawings and plans that may come to his notice should be promptly
intimated to the Divisional Signal and Telecommunication Engineer for
arranging correction; and

(iii) The staff under them maintain their books of reference up-to-date and in
good order.

Chapter 8: Drawings & Specifications Page 172 of 535