Page 152 - IRSEM_Main Book

Para No. 6.8.2 Annexure: 6-A4 (contd.)

It is not necessary that all articles should be checked at the same time; but every item should
be verified at least once in a year. A certificate by the authority in executive charge of works
that such verification has been carried out should, together with a note as to whether or not
the materials were found to be unduly depreciated, be furnished on the materials at site
return for the month of March, or on the last return on which a balance is shown, submitted
in the year. The stock verification prescribed in this paragraph is in addition to the periodical
stock verification of engineering stores arranged for by the Accounts Officer.

1452. Daily Record: A daily numerical record in respect of materials-at-site works in this
category for which a separate account is not maintained by sub-heads in the Register of
Works shall be kept in Form E. 1441.

1453. Monthly Return: At the end of every month, an Excess Materials Return in Form E.
1453 given below should be prepared in respect of all completed works in this category.
These Returns should show separately for materials obtained and materials released, the
numerical balance only of materials-at-site i. e., those that have neither been consumed on
the work nor returned to the stores, transferred or otherwise disposed off and the date of
completion of the works to which they relate.

………………….….RAILWAY Form No. E.1453

Materials-at-Site Record excess Materials Return

Division…………………………… Section……………………………
Balance of Materials still “At-Site” on ………………………………………

Materials Materials Released Date of
Name of work Obtained for the in connection with completion Remarks
work the work of the work
Description of
Materials Classification Rate Quantity Rate Quantity

Station/office……………………………… Signature…………………………..

Date………………………………………… Designation……………………….

1454. Check of Excess Materials Returns: The Excess Materials Returns should be checked in
the Divisional Office as regards the correctness and reasonableness of the balances shown
therein against the various receipt vouchers and the sanctioned estimates and put up to the
Executive Engineer for his orders as to the disposal of the balances. If the 'Excess Materials'
cannot be utilized on some other works, they should either be returned to the Stores Depot
or taken to Engineering Stores Surplus - (i) Permanent Way (ii) other than Permanent Way
(iii) Awaiting sale.
1455. Accountal in the Register of works: Materials obtained specifically for particular works
in this category should be charged off finally in accordance with their allocation.

Chapter 6: Signalling Stores and Accountal Page 123 of 535